PurchasingCategory ManagementRSIMedical & DentalIndustrialBlogBook a meeting
Book a Meeting
Menu

We run your purchase orders end to end. Right time. Right location. Correct quantity. Accepted quality. On the terms you negotiated — or better. Every reply read, checked against the order and booked. Your buyers only see what needs a decision, not all the noise.

Schedule a demo
>95%
Confirmations booked without a touch
Average no touch rate, edge cases included
40% to 5%
Cases requiring review after six months
Every buyer decision becomes a playbook. The open case pile shrinks month after month
75%
Less manual effort in PO follow-up
In intake, monitoring and follow up, plus less friction in goods receipt and AP
<6 mo
Payback period
From deployment to measurable savings in a few weeks

The whole order cycle, from the missing confirmation to goods receipt and claims

At first, your buyers stay close: they review decisions and establish how exceptions should be handled. As approved decisions become reusable playbooks, routine orders move from supervised handling to autonomous execution.
Running purchase orders E2E
Each supplier response has to be compared against the order to identify deviations and book the result. Under load, dates go unchecked, quantities drift and incorrect prices are caught too late.
Processing EDI, emails, Excel files
Whatever the channel, supplier responses arrive as EDI messages, PDFs, Excel files, emails, portal entries or calls. Our agents process them all.
Posting the order confirmations
PDF, email, portal and EDI confirmations posted to the ERP without a click. Partial confirmations, multi-line documents and subsequent changes included.
Dates and delivery schedules
Confirmed dates are checked against required dates and delivery schedules. Deviations trigger replanning, expediting or escalation before they affect production or customers.
Prices and terms
Vendor net unit price, currency, payment and delivery terms compared with the order and the contract. Confirmed prices are booked, higher ones go back to the supplier.
Documents and quality
ASNs, packing lists, certificates and quality documents matched to the order. Missing ones are requested and delay notices raised, so goods receipt is prepared before the truck arrives.
Playbooks for exceptions and decisions
Deviations follow playbooks based on approved decisions. Ambiguous cases and approvals arrive in Teams or email with the recommended action and all decision-relevant context.
Goods received. Discrepancies resolved.
Goods receipts are checked against order docs. AP discrepancies and claims are matched back to the transaction, prepared with the evidence and resolved or escalated.

Once the purchase order is sent, the real work starts.

The Problem

Supplier communication arrives via EDI, PDFs, emails, portal entries, and calls. Someone has to check each message against the order, identify what is relevant and assess potential risks. Under pressure, delivery dates go unchecked, price changes may be missed, and buyers spend their week chasing suppliers instead of proactively managing issues.

The Change
Processed the day they arrive, whatever the channel.
Resolved by playbook or escalated with a recommendation.
Checked on every line: price, date, quantity, ship to.
Every decision strengthens the playbook for the next case.

Autopilot for the standard case. Your decision only when it counts.

Out of 1.000 Confirmations in a typical Week
952
Resolved autonomously
Standard confirmations and known deviations processed and posted automatically.
38
Proposed for approval
The playbook knows the likely answer, but your policy still requires approval.
10
Required buyer judgment
New, ambiguous or above-threshold cases where no approved playbook exists yet.
Already on EDI? Keep it — and boost it.
EDI handles the clean, structured path — when the confirmation actually arrives. We handle what falls outside it: missing 855/ORDRSP messages, PDF and email confirmations, partial confirmations, price and date changes, cancellations, and the supplier follow-up needed to resolve them.
Runs inside the systems you already use.
Integrate without replacing what already works. EDI stays on EDI; SAP connects via BAPIs or APIs, Oracle ERP through its native interfaces, and other ERPs through APIs, middleware, or MCP-enabled connectors.

In production. Not in a pilot.

“Our procurement team was spending significant time manually comparing vendor confirmations against purchase orders and chasing exceptions.
Recall Space changed that entirely. The system handles the full cycle of analysis, exception management and ERP booking automatically, at high precision, including edge cases that used to fall through the cracks.”
Loreta Žemaitytė
Director Supply Chain Performance EMEA, Henry Schein
>95%
of purchase order confirmations processed without human intervention
6 months
Pilot to European scale, including edge case handling at full precision
“For supplies that couldn’t be effectively planned within our ERP system, Recall Space has developed a reliable planning tool. It has been in production for over a year, saves a significant amount of time every week, and has helped stabilise our inventory at a lower level.”
Lisa Müller
Head of Procurement, SLR Group
2+ h/week
Saved per planner
1+ year live
Continuously running in production
“With the supplier portal, Recall Space has digitally transformed our SLR process to fit our needs perfectly, from planning and supplier coordination to stock provided by suppliers. Delivery dates and stock levels are now a single source of truth for every department.”
Johannes Ernst
Head of SCM, SLR Group
50%
Reduction in manual coordination effort.
< 5 min
Consigned stock updates automatically after every delivery note arrives.

Move purchasing from chasing to control.

See it in action